What to ask when hiring musicians for your wedding day

Live music adds unforgettable magic to your big day. But not all musicians, or musical moments, are created equal. Your wedding ceremony and your reception serve very different purposes, and the questions you should ask when hiring musicians for each will differ too.

Below, we’ll break down exactly what to ask to make sure the music fits the mood, flows smoothly, and makes your guests feel something they’ll remember.

🎻 What to Ask When Hiring a Musician for Your Wedding Ceremony

The ceremony is all about intimacy, emotion, and timing. Whether you’re walking down the aisle to a classic piano piece or something personal and unique, here’s what you need to know:

1. What’s your ceremony music experience?
Have they played weddings before? Ceremony music requires precise timing and the ability to adapt if things run a little ahead or behind schedule. I've lost count of how many times I've had to improvise on the piano because a groomsman was late or something delayed the ceremony. It happens more often than you'd think, and not every musician handles it well. Some get flustered or frustrated, which can throw off the vibe. You want someone flexible and calm, not someone who lets a minor hiccup ruin your big moment. Someone who can make any challenge seem like just another part of the experience.

2. Can you help with song selection?
A great ceremony musician can help guide you through the prelude, processional, and recessional music and even provide suggestions you haven’t thought of. Be careful not to select a musician who is only skilled in one specific style. Versatility is key. Classical players may not be able to improv as well as jazz musicians, a skill that can definitely come in handy in the cases described above. Pop musicians may not be able to play the more classic wedding music as well as the classically trained folks.

3. Do you provide amplification?
Outdoor venues especially need amplification, even for something as simple as a piano or guitar. Most players should be equipped to provide everything they need to perform at your event (with the potential exception of power - see below) Ask if the have an extra microphone in case there is an unexpected need to make announcements to the attendees. This can be super helpful and keep things running smoothly.

4. Can you learn a specific song for us?
If you have a meaningful song in mind (even if it’s not traditionally played at weddings), ask if they can learn it. This is a VERY TYPICAL request. Don’t be afraid to ask for your song and be clear about the style you’d like it played in. If you’re not sure, find a few examples on YouTube or online to use as reference. I recently played “It’s Raining Men” in a romantic, classical style as the groomsmen walked down the aisle. It was one of those “if you know, you know” moments. Some guests caught it and smiled, others just thought it was a beautiful piece of music.

5. Do you need access to power, shade, or other specific setup requirements?
Especially important for outdoor or unconventional venues. Know ahead of time what the musician needs to perform comfortably and reliably.

6. How does pricing work for ceremony music?
Is there a flat rate for the ceremony? Are there extra charges for learning new songs, bringing equipment, or staying longer than expected? Expect to pay a solo musician somewhere between $400 - $800, depending on ceremony length, location, special needs/requirements, etc.

Bonus: Does your musician also have a license to officiate the ceremony?
It might sound like a wild question, but it’s not as out there as you’d think. In fact, I’ve had the honor of both playing and officiating weddings. So if you’re looking for someone who can provide the music and lead the ceremony, I can do both. It’s not something many musicians offer, but it’s a unique option I’m happy to provide if it helps make your day easier.

🎹 What to Ask When Hiring a Musician for Your Wedding Reception

The reception is where the party happens. You want live music that’s not just background—but brings the energy and enhances the atmosphere.

1. What styles of music do you play?
Do they play jazz, pop, Motown, dance hits, or a little bit of everything? Get a sense of their vibe and versatility.

2. Can you provide dinner music and transition into dancing?
Some musicians or bands can handle both. Others specialize in one or the other. Make sure the flow of the evening is seamless.

3. Do you take requests?
Interactive music experiences (like a live pianist taking requests) can be a fun twist that keeps guests engaged.

4. What’s included in your setup?
Speakers? Lighting? Microphones for toasts? Don’t assume anything—ask what’s included and what isn’t.

5. How many breaks do you take?
Understand how long they’ll play, how often they take breaks, and if they provide background music during those pauses.

6. What are your pricing options for the reception?
Do they charge by the hour, offer a set block of time, or have packages that include dinner, cocktail hour, and dancing? Be clear on what's included in each price point. Live music makes each moment special and if it’s affordable, having the band play during cocktail hour and dinner is a real treat for your guests.

Ready to Book Live Music for Your Wedding in Raleigh, NC?

Whether you're looking for a solo pianist for your ceremony, a dueling piano act for your cocktail hour, or a high-energy musical experience for your reception, I’d love to help.

📆 [Check my availability here]
📧 Or reach out directly to start planning the perfect soundtrack for your big day.